In the dynamic world of construction, precision and efficiency are the cornerstones of every successfully realized development. Being one of the most indispensable tools in the industry, Quantity Takeoff (QTO) software is a powerful ally in the pursuit of accurate and timely project assessments. This comprehensive article, explores the key steps and strategies for using the software effectively, offering tips and best practices that makes wielding such a tool a simple task.
Tip 01: The accuracy of the estimates depends heavily on the quality of the input data.
The first step towards a successful Quantity Takeoff setup is ensuring that the data input, such as drawings or material specifications, are accurate and up to date. Whether there are scanned paper-based documents or digital files, it is important to set up a series of original drawings that can be easily organized, measured and revised. Some additional tips include ensuring that the measurement units and drawing scales are consistent to minimize errors.
Tip 02: Using the QTO software assets to create systems for effective project tracking will streamline the quantity estimation process.
Once the basic components of the project have been established, the key is to divide them into logical sections or more accurately, work breakdown structures (WBS). This will make it easier to manage and review specific aspects of the project, thus promoting a more seamless collaboration between different stakeholders and project teams. Furthermore, to maintain consistency and save time, the use of templates is a very powerful asset. Creating templates for commonly used construction elements, will serve as a starting point for quantity estimates that can be later tailored to fit the specific requirements of each project. This practice not only accelerates the estimating process but also enhances the reliability of the results.
Tip 03: Utilizing different export formats to cross-reference measurements with data will lead to more reliable results.
Data validation is also a vital part of Quantity Takeoff. More specifically, measurement analysis drawings, cost estimation tables and WBS lists are data exports that help review and cross-check drawings against product specifications. Mastering the different export formats that QTO software offers, is crucial for implementing effective quality assurance practices during the various project stages. In fact, backup and version control systems are often in place to safeguard the work and enable quantity estimators to revisit and revise it.
Tip 04: Developing processes that are equally standardized as well as easily reconfigurable will account for the unavoidable changes that occur during a project’s development.
The construction sector is a fast-paced industry that is frequently affected by an ample number of variables. Changes in construction materials, methods and costs as well as supply chains are daily challenges that need to be considered when calculating project quantities or budget. Therefore, it is necessary to factor in contingencies and allowances for unforeseen circumstances or changes in the project scope. This helps account for uncertainties and minimizes the risk of underestimation.
In the competitive landscape of construction, mastering the use of QTO software is a game-changer. By understanding the software’s capabilities, organizing data efficiently, standardizing units, embracing templates, and setting up effective systems, quantity estimators not only enhance the accuracy of their results but also position themselves as proficient and invaluable contributors to construction projects.
To view more tips and insights on how to use QTO software effectively, visit Alconsoft’s F.A.Q. or tutorial videos page that showcase the powerful capabilities and how-tos of operating ExtrAXION.
